Email is a new-age communication medium. It is a fast, affordable, easily accessible technique to convey information securely. Google email, or Gmail, is one of the leading email services in the world. It is easy to use on any platform, and its compatibility with the other applications of the G-Suite makes it an all-rounder tool.
If you have been using Gmail for work or personal use for years, you must know various ways to optimize your inbox. Minor implementations can make it easy for you to operate the application better. Some Gmail tips and tricks may even contribute to improved productivity.
Using Gmail for business may often become hectic because tons of messages must come into your inbox, and knowing how to sort and categorize it will help you peruse through the inbox much faster. Digitizing files is an efficient way to organize and find the one you need in seconds. In other words, you can maximize the usability of your Gmail account by using a myriad of add-ons and plugins. Many of such plugins are free to integrate into the account and will improve the functionality of your account. Simply put, plugins will help fill the gap where Gmail is lacking.
With the implementation of a few tricks and extensions, replying and sending Emails and sorting files will become effortless for you. Below are some tips on optimizing your Gmail account’s usage.
Unsend Emails
It is observed that many people send Emails, forgetting to link the attachments or forgetting to add a certain point to the content. It could be embarrassing when the receiver points out the mistake in such cases. And unlike WhatsApp, there is no option to unsend the email you have mailed. But, not many know that an opportunity like this exists. But it comes with a catch!
As soon as you have sent the mail, the portal displays a prompt that the mail has been sent, along with a blue button to undo the sent mail. However, this option is only valid for 5 seconds as default, and many miss out on it.
Little did you know that you could change the setting and choose the prompt to be displayed for up to thirty seconds.
To peruse through these settings, you need to go to the Settings menu, click on see all settings, and find “Undo Send” under the general setting dropdown. Herein, you can customize the duration of the prompt as per your preference.
Schedule Send
Can you be online at all times? Well, nobody can stay online around the clock. But, some essential mail must be sent out early in the morning, or you must send them as per your client’s time in their respective time zone.
So, instead of waking up at odd hours for work, you can schedule your emails to go out at a particular time. Scheduling an email is one of the most simple Gmail tips and tricks that can improve your productivity by a long shot.
Write your mail, and when you are about to hit the send button, click on the arrow right beside the blue button, and the scheduling drop-down menu will appear. You can customize the date and time on the menu, and the Email will be sent exactly at that time. This feature is available across all devices for the ease of users.
Customize the Inbox Dashboard
When you receive many daily emails, prioritizing them is a must to ensure timely replies and proper organization of your inbox. You can now customize the dashboard according to your preferences, choose between, Important first, Unread, starred, or customize the order. This way, you can consolidate your inbox for better file management.
These are the top three settings you can use to improve the functionality of Gmail.